Notion is your all in one platform for all your work apps like docs, excel, task management and knowledgebase which are typically used in collaboration. You can collaborate in realtime to edit a doc or to assign a task or edit a spreadsheet.  Notion helps you to get organized and be more productive by keeping all the things in one place. So, instead of changing the tabs, you can just focus on one tool and get all your things done from Notion. Because of its multi-feature theory, there is not much that you can not do with Notion. Some of the use cases are :

  • Notes and Docs - It gives you a very simple writing experience which is certainly beautiful as well. It replaces your apps like Google Docs and Evernote. 
  • Knowledge Base - Could be easily used by teams to share internal knowledge. You can insert code blocks, lists etc which makes it readable and easily usable. This functionality can replace GithubWiki and Confluence which are pretty widely used by tech teams.  
  • Task and Project Management - You can manage your day to day tasks with their kanban boards and calendar. This can remove your dependency from Asana, Jira, and Trello. You can create your product roadmaps, assign tasks and keep track of the progress of your project.
  • Spreadsheets and Databases - You can use it as a replacement for Google Spreadsheets and Airtable. It gives you a lightweight functionality of CRM, Calendar, etc for capturing your workflows.  

What is Notion used for?

Notion is a jack of multiple products like Docs, Spreadsheet, Task manager and Knowledgebase. Their idea is to replace multiple work tools in your life with one and hence making your life easier as well as saving time. Do not be overwhelmed with 100's of Chrome tabs eating up your memory, use Notion to make your life & browsing better.

Is the Notion app free?

Notion does have a free plan which includes 1000 Notion blocks & 5 MB file uploads. You can delete older blocks and add new ones to still be in their free plan. The other price plans are $4 and $8 per month. You can check their detailed pricing at

Can you use Notion offline?

There is a tedious way to use Notion offline. You need to open all the docs that you need to use before heading out when you are still in the realm of the internet. This will cache all the pages that you need but you need to keep them open as you head out and then you can edit them offline. It will be synced back once you are online again.

What is a Notion block?

A block is a piece of content that you can add to your page. It could be an image, a paragraph, a code block or a to-do item in your list. A page consists of multiple Notion blocks. It is important to understand what a block in Notion means as they have based their pricing on the number of these blocks.

Is Notion better than Evernote?

On one hand, Notion is your all in one workspace however Evernote keeps you focused on writing. The comparison of Notion and Evernote is not fair as they are both very different in nature. Notion's value lies in the fact that you do not need to switch tabs anymore to get your work done and thus it includes multiple features/functionalities like lightweight CRM, Task management, Docs, Spreadsheets, Calendar, etc. Evernote keeps you focussed on writing as once you are in Evernote, there is not much you can do other than penning down your thoughts. You can say both these tools can be used by different personality types or work types rather.

8 Components For Notion

Suggest a Product

Suggest a product you wish to be here on UXHunt! We will share the snapshots soon and inform you!